Check Request Reimbursement

For reimbursements, please submit your request form along with all relevant receipts/ invoices to Athletic Coordinator Coach Trey Bryant- [email protected] and cc your assigned treasurer, head coach, and Assistant Coordinator, Valerie Vermillion- [email protected].

TAX CANNOT BE REIMBURSED.

Allow up to two weeks for all check requests to be processed and either left at the MAC for pick-up or mailed to you. Requests can be rejected if the wrong form is used, math is incorrect, the wrong treasurer is emailed, etc. 

Check Reimbursement Request Form

Deposits

All cash or check deposits must be submitted within 48 business hours of the money being collected. Fill out the form. Two parties need to count and verify the money being deposited. Drop off your deposit to Shannon Young, Coach Trey Bryant, or your assigned treasurer. Email Shannon Young at [email protected] to ensure she will be at the MAC prior to showing up. 

Deposit Form

Tax Exemption Status

Berkner Booster Club is a tax-exempt organization. Please use the form for all non-food related items as sales tax CANNOT be reimbursed. 

Tax Exemption Form

Hotel Reservations

When making hotel reservations on behalf of the Berkner High School Booster Club, please follow these steps:

1. Contact the hotel: Provide the hotel contact person with your assigned Booster Club Treasurer’s email address and have them send the reservation and payment information directly to the Treasurer.

2. Submit a check request: Complete and submit a check request for the hotel expense before requesting payment.

3. Prepay the reservation: Once the check request has been submitted, the Treasurer will use the Booster Club debit card to prepay the hotel reservation.

4. Submit the Texas Hotel Occupancy Tax Exemption Certificate: Download the Texas Hotel Occupancy Tax Exemption Certificate and send it to your assigned Treasurer. The Treasurer will complete the certificate and return it to the hotel contact for processing.

**Please ensure all required paperwork is submitted before the hotel charges the Booster Club debit card.

Texas Hotel Occupancy Tax Exemption Certificate

Team Account Splits

Please check the list below for your assigned treasurer's name and email address. 

Other Forms

W9 Form